How To Onboard Remote Employees: Getting Started
New employee onboarding programs help immerse new hires into a company’s culture, understand the organization’s policies and equip them with the right tools to succeed in their jobs and confidently surpass expectations.
But when the new employees are working remotely, many are in doubt about how they can connect the distant hires with the rest of the business and ensure a smooth onboarding. The reality is that through technology and good communication, onboarding new employees can be simple.
By following this checklist, the onboarding of in-office and remote employees is straightforward.
The ultimate checklist to remote onboarding
Create an onboarding plan and organize the training
Before commencing the onboarding, the first step is having a solid plan for how you want to conduct the process. Crucial steps towards success include sharing an overview of the training, building a plan for introducing the new remote colleague to the team and establishing the initial priorities tasks and goals.
Creating a plan and providing the new remote employee a structured onboarding overview is helpful for both the manager and the new team member. Starting a new job can be overwhelming, particularly for a remote employee, so having a clear understanding of what is expected boosts the odds of a smooth start.
Start early and make paperwork virtual
Remote new hires can feel welcomed by inviting them to join and follow social channels, encouraging them to ask questions and sharing teasers of the company culture before their official start day. This makes the rest of the onboarding simpler.
Another important element towards ensuring the remote employee hits the ground running is fixing all their paperwork before the onboarding commences. This can be achieved with a host of virtual tools and with all the administration handled before the actual onboarding, the new employee can focus on surpassing their goals.
Provide the essential tools, equipment and company swag
Before a new employee starts, it is important to send a welcome package with everything they need to perform their job. The tech equipment, of course, is essential, but communication tools are also important. For example, creating their email account, adding them to the instant messaging system, signing them up to a cloud-based storage system and arranging training for project management systems and other necessary software.
Another idea is the inclusion of company swag in the welcome package. Company branded t-shirts, water bottles, pens and notepads are great ways to welcome new employees onboard.
Have a remote team huddle
On the first day, it is important for the manager and team to welcome the remote employees.
Once the manager has had a one-to-one welcome call with the new employee, it is just as important to host a call with the rest of the team. This gives everyone the opportunity to introduce themselves and put a face and voice to the name.
Stay connected with regular check-ins and meetups
After the initial phase, the onboarding and support of the remote employee continues. Plan and set some clear milestones for the remote employee to achieve and maintain a high standard of regular communication.
Frequently check-in with the remote team member and dedicate time to a casual catch up to let the team spirit bloom.
It is also helpful with regular meetups a few times a year to help build the team dynamic, as meetups can help team members to connect and socialize in a different setting.
A successful onboarding matters
Taking the time and allocating some resources towards onboarding remote employees can help to ensure the structure of the team, communication and expectations are clear from the beginning. It is all crucial for helping remote hires feel confident in their new role and integrate well with the rest of the organization.
About Elements Global Services:
Elements Global Services is an award-winning HR technology & services company. Elements provides employment solutions in over 160 countries – covering everything from payroll, benefits, HR, local compliance to visa & mobility. Headquartered in Barcelona, Spain, Elements has a global network of offices and employees delivering innovative solutions to its growing customer base. Elements’ Direct Employer of Record model helps companies expand, onboard, manage & pay employees worldwide. Visit elementsgs.com or LinkedIn for more information.